Delivery Tracking Automation
An autonomous agent that extracts tracking numbers from e-commerce emails and syncs delivery status directly to your task manager.
Prompt Gemini for this Spark
"Gemini, create an implementation plan for an autonomous agent that handles Delivery Tracking. I frequently order from [Common Retailers]. Please act as a system architect and ask me clarifying questions about my Gmail label setup, task manager structure, and notification preferences before generating the final plan."
extension Required Connectors
Gemini AI
Gmail
Google Tasks
route Agent Data Flow & Logic
The agent executes a continuous state-management machine for package logistics:
1. Inbox Extraction
Scans incoming emails for specific semantic structures (e.g. "Your order has shipped", "Out for Delivery") to extract the AWB, Courier, and Estimated Delivery Date (EDD).
2. Task Reconciliation
Queries your active Google Tasks for matching Order IDs to prevent duplicates and identify state changes.
3. State Application
Creates or updates tasks based on the package's lifecycle: 'Expecting' (sets due date to EDD), 'Arriving Today', or marks it 'Complete' upon delivery confirmation.
4. Lifecycle Maintenance
Automatically sweeps through expired tasks during the morning audit to clear out delayed or lost packages for manual review.
schedule Triggers & Schedules
- Event-Based: Triggers immediately via a Gmail webhook/filter whenever emails matching known merchant domains arrive.
- Morning Audit (9:00 AM): A daily cron job sweeps Google Tasks to clear delivered items or flag overdue deliveries.
sync Feedback & Fallbacks
- Courier Delays: If a package is overdue past its EDD and no delivery email is received, the agent updates the task to
[OVERDUE]and removes the strict due date. - Manual Overrides: If you manually check off a task in Google Tasks, the agent respects the state change and will stop monitoring that AWB.